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Opera II Helpsheet: How to Change the Nominal Calendar

Over the past few years we have been sending out Helpsheets to our customers which help them to carry out tasks within their Pegasus Opera II accounting software. This Helpsheet covers 'Changing the Nominal Calendar'.

Pegasus Opera II - Changing Nominal Calendar

If you change to a different financial year end date (so the current financial year is no longer equivalent to a calendar year in length), the application determines the following year end date and period start dates according to the number of days in the current financial year.

The statutory changes required are outlined below:

It uses this information to calculate how many days adjustment to apply to the new financial calendar when you use the Year End command. You can override any of the dates calculated in this way on the Calendar tab, and use the Rebuild Periods and Rebuild History commands to update the database.

Example 1

You change your year end date from March 31 to April 5 so that the current financial year exceeds a normal calendar year in length. Prior to the year end, the four quarterly periods are 01/04/2007, 01/07/2007, 01/10/2007 and 01/01/2008, with a year end date of 05/04/2008.

When the Year End process is run, the application determines that the current financial year comprised 360 days. The period start dates for the new financial year are then determined by adding that number to the previous year end date; in this case establishing a year end date of 10/04/2009.

The new financial calendar will then have quarterly start dates advanced accordingly so they will be 06/04/2008, 06/07/2008, 06/10/2008 and 06/01/2009

 

Example 2

You change your year end date from September 30 to December 31 so that you have 15 periods instead of 12.

Within Nominal / Utilities / Set Options you need to amend the number of periods from 12 to 15

This will then allow you to enter the period start dates on the calendar tab and a new Year End Date

From the Utilities menu you will then need to run the Rebuild Periods and Rebuild History options to recalculate the transactions into the correct periods.

Once you have run the Year End on 31 December the system will automatically move on and create another 15 periods from 1 January.

IF you then need to set this back to 12 periods you can then amend the number of periods back down to 12 and amend the calendar according and run the rebuild periods and rebuild history again.

PLEASE NOTE – you will not be able to produce year on year comparison reports because periods 13 to 15 will only exist in the one years data and so therefore Dec 2009 (period15/2008) will not match Dec 2010 (12/2010) and in this example the year 2009 will not exist.

Call HBP Group Pegasus Support for more information: 01724 400 302.